Gospel Partnerships (Co-Production)
As far as the organisation of Prom Praise ‘Away fixtures’ is concerned, we generally set out to work in joint partnership with groups of local people who have taken the step of inviting us to their area. We do not take success for granted and the outcome of the project is considerably helped by the interest of as big a cross-section of the community as possible. In fact, as much as possible, we believe that we should only go where we are invited!
We try to encourage people to spread the administrative and financial load as widely as possible. This helps to ensure that plenty of people are involved with and committed to the success of the project as well as supporting each other through the hard work!
Our present recommendation is that one of the best ways of arranging the distribution of load is to draw together a group of three to four ‘sponsoring’ churches who are willing to get behind it with personnel, finance and publicity – the personnel provided should form the main working committee. We can provide a sample recruitment letter as a suggestion of how to go about this. However, this is not the only way and we are happy for you to go about it another way, as long as you have taken on board the level of commitment.
We recommend a two-tier Prom Praise Organising Committee for each venue – the Working Committee and the Sponsoring Committee.
The Sponsoring Committee would not need to meet often or get involved in the detailed arrangements; they should be an eclectic, ecumenical gathering of local church leaders all of whom believe in the worth of Prom Praise and are prepared to ensure wide awareness and acceptance of the concert within their constituency. This could be the leaders of three to four sponsoring churches mentioned above, or alternatively a ‘Churches Together in … ‘ organisation underscoring the important message that Prom Praise is non-denominational in its aims. Whilst not compulsory, this group can considerably enhance the effectiveness of the event in the area by giving it their blessing.
The Working Committee is the one which actually does the hard work! We generally suggest that this group be subdivided into 4 sections, each with a Head of Department, as it were, who ensures representation of his or her particular area of responsibility in the main body and recruits volunteers to handle the tasks.
These areas are:
- Administration (chairman, treasurer and secretary)
- Advertising (to churches, community and local media)
- Venue (box office, technical arrangements)
- Hospitality (accommodation, transport, catering)
We suggest that the minimum number involved should be five – there are places where Prom Praise has been operated by an experienced Committee of two, but that is an exception!